Justice Administrative Commission

When an employee is no longer working for a circuit office, the following steps must be taken to terminate employment in the People First System to ensure that the employee is taken off of state payrolls.

• Circuit must submit a Personnel Action Request Form (PAR) to the JAC Payroll Group via the payroll group email address: payrollgroup@justiceadmin.org.

• The PAR must have the effective date of the termination and the transaction code for termination (termination reason examples: retirement, dismissal or employee resigned). The separation reason and last day paid must be included on the PAR.

• If the employee is due any terminal leave payouts of annual or sick leave, the hours may be included on the termination PAR or sent separately on a future PAR.

• Annual leave payouts will be processed on the 2nd supplemental payroll after the employee terminates.

• If the employee terminates and there is deferred compensation involved, the Bureau of State Payrolls will not process the payout until the 1st supplemental payroll after 31 days have run.